Job Application Follow-Up Email
Use this template when you have submitted a job application and have not heard back within a reasonable timeframe. The goal is to demonstrate continued interest, add a small piece of new value, and make it easy for the hiring team to pull up your application.
The Template
Subject: Following up on my application for [Role Title] Hi [First Name / Hiring Manager], I submitted my application for the [Role Title] position at [Company Name] on [date], and I wanted to follow up to express my continued interest in the role. Since applying, I've [brief mention of something new and relevant: completed a relevant project, earned a certification, read about a company development, etc.]. It reinforced my enthusiasm for this opportunity, particularly [specific aspect of the role or company that motivates you]. To save you time, here's a quick summary of why I believe I'm a strong fit: - [Key qualification #1 that maps to the job description] - [Key qualification #2 with a specific result or metric] - [Key qualification #3 related to their team or product] I understand you're likely reviewing many applications, and I appreciate the time it takes. If it would be helpful, I'm happy to provide additional materials or references. Thank you for your consideration. I look forward to hearing from you. Best regards, [Your Name] [Phone Number] [LinkedIn Profile URL] [Portfolio / Website, if applicable]
Customization Tips
- Address the email to a specific person whenever possible. "Dear Hiring Manager" signals that you didn't do your research.
- The "since applying" section should add genuine new information -- not filler. If nothing has changed, skip it and keep the email shorter.
- Map your bullet points directly to requirements listed in the job posting. Make it easy for them to see the match.
- If you know the company recently made news (new funding, product launch, award), mention it briefly to show you're paying attention.
When to Use This Template
- 7-10 business days after submitting an online application with no response
- After a recruiter acknowledged your application but went silent
- When a job posting is still active and you want to re-surface your candidacy
- After a referral submitted your resume internally and you haven't heard back
Best Practices
Wait at least 7 business days before following up. Following up after 2 days signals impatience, not enthusiasm.
Send only one follow-up email per application. Two makes you persistent; three makes you a nuisance.
Keep the tone confident but not entitled. You're asking for consideration, not demanding a response.
If the job posting has been taken down, don't follow up -- the role has likely been filled or paused.
Track every application and follow-up date in your CRM so you never accidentally double-follow-up.
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